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Management & Committee Org Chart

management-structure-2011a

 
Club Constitution

FINCHLEY MANOR TENNIS, SQUASH AND HEALTH CLUB

CLUB CONSTITUTION

First Adopted at the Annual Management Meeting 25th March 1992
Revisions approved at the Annual General Meeting 18th April 2002
Typographical error corrected 20th July 2005
Typographical error corrected 21st January 2009
Revisions approved for CASC application at The Annual General Meeting 23rd April 2009
Revision following requirement imposed by HM Customs and Excise for CASC, approved at The Annual General Meeting 22nd April 2010
Lyndhurst Gardens, Finchley,
London N3 1TD
Tel. 020-8346 1327 or 020-8346 9130
1.

NAME
The Club shall be called 'Finchley Manor Tennis, Squash and Health Club' and shall be a Members Club.
2.

DEFINITIONS
  • "the Chair"
  • "the Secretary"
  • "the Treasurer"
These three posts denote that the Members so elected from time to time are the Honorary Officers of the Club in accordance with Rule 4;
  • "The Management Committee"
Denotes the Committee elected pursuant to Rules 4 and 5 to manage the Club;
  • "the Members"
Denotes the Members of the club admitted from time to time to membership of the Club in accordance with Rule 8;
  • "the President"
Denotes the person granted special Honorary Membership status from time to time by the Management Committee, as allowed for in Rule 8.
3.

OBJECTIVES
3.1. The objectives of the Club are to provide sports and other social activities for its Members in particular to encourage and facilitate the playing of Tennis and Squash and community participation in the same.’
4.

OFFICERS & MANAGEMENT COMMITTEE
4.1.
The Officers of the Club shall consist of the Chair, the Secretary, the Treasurer and such other Officers as may be provided for from time to time in the Bye-Laws of the Club.
4.2.
The Officers of the Club shall be elected at the Annual General Meeting. Nothing shall prevent any Member of the Club from holding more than one office.
4.3.
The Management Committee shall consist of the Officers of the Club.
4.4.
The Management Committee shall have the power to co-opt any Club Member to participate in meetings as deemed appropriate; however no co-opted member will have voting rights at Management Committee meetings.
4.5.
Nominations as Officers of the Club shall be made to the Secretary at least seven days prior to the Annual General Meeting.
4.6.
The Management Committee shall have power at any time to fill any casual vacancy among the Officers. Any Officer so appointed shall hold office only until the next following Annual General Meeting but shall then be eligible for re-election.
5.

MANAGEMENT
5.1.
The entire control of the Club shall be vested in the Management Committee, four of whom shall form a quorum. Paid employees cannot become full members of the Management Committee (i.e. with voting rights) although any employee may be required to attend Management Committee meetings and or report to the Management Committee.
6.

MEETINGS OF THE MANAGEMENT COMMITTEE
6.1. Meetings of the Management Committee shall be convened from time to time by the Chair, either at his or her own discretion or at the request of four Members of the Committee. There shall not be less than four Management Committee Meetings held between Annual General Meetings.
7.

GENERAL MEETINGS
7.1.
A General Meeting of Members shall be held annually. Each such Annual Meeting shall take place within fifteen months of the last preceding Meeting.
7.2.
An Extraordinary General Meeting of Members shall be summoned by the Chair if so requested at any time by a majority vote at a Management Committee meeting or in writing by fifty Members who are qualified to vote as set out from time to time in the Bye Laws, or one-fifth of the total number of Members qualified to vote (whichever shall be the fewer). Any such requests made by either Members of the Management Committee or by ordinary Members shall set out clearly the reason for the request, any motion or votes to be put to the meeting and to be signed by each Member.
7.3.
At all General Meetings of Members, fifteen Members shall form a quorum; voting shall be confined to Full Members (qualified to vote). At Extraordinary General meetings of the Club, thirty Full Members shall form a quorum.
7.4.
Unless otherwise specifically provided, resolutions shall be passed by a simple majority of those Members present and voting, the Chair of the meeting having a casting vote. The Chair of the meeting must be one of the Officers of the Club.
7.5.
The following Clause has been deleted :see byelaws for new rules re voting rights.
Full Members shall be qualified to vote after nine months continuous paid up membership (i.e. all subscriptions and entry fee requirements have been met in full and in accordance with Section Bye Laws).
8.

ELECTION OF MEMBERS
8.1.
The Election of Members shall be vested in the relevant Section Committees and may vary between Sections, however any section Membership must comply with the general requirements of Membership which are listed in the Bye Laws.
8.2.
In addition to membership as permitted in 8.1 the Management Committee have the discretion to appoint Honorary Members. e.g. "Club President", the terms, voting rights, period and title of such appointment will be at the discretion of the Management Committee.
8.3.
Membership of the Club shall be open to anyone interested in the sports on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.
8.4. The Club may have different classes of membership and subscription on a non discriminatory and fair basis.
9.

RESIGNATION OF MEMBERS
9.1.
Any Member may resign his membership by giving to the Honorary Secretary of the appropriate section(s) of the Club notice in writing to that effect.
10.

EXPULSION OF MEMBERS AND REFUSAL OF MEMBERSHIP
10.1.
The relevant Section Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute.
10.2.
A Member shall not be expelled unless they are given fourteen days' written notice of the meeting of the Section committee at which their expulsion shall be considered and written details of the complaint made against them.
10.3.
The Member shall be given an opportunity to make written representations and/or appear before the relevant Section Committee and any such meeting to answer complaints against them and to cross examine any witnesses and must not be expelled unless at least two thirds of the Section Committee then present vote in favour of their expulsion. Any such expulsion shall be confirmed in writing by the Section Secretary not more than five days after the meeting expelling them was held.
10.4.
The Member expelled shall have leave of appeal to the Management Committee. Any such appeal must be made in writing to the Club Chair within fourteen days of the date of the letter of confirmation of expulsion. The letter of appeal should set out the grounds for the appeal. An appeal hearing shall be set up by the Chair within twenty one days of the date of the appeal letter, unless otherwise agreed with the appellant. The appeal hearing will normally be heard by three Management Committee Members one of whom will chair the appeal hearing; none of whom formed part of the committee dismissing or refusing membership to the person in question, additionally any Officer or Member who represents the section concerned shall not form a part of the Appeal Committee. The Chair of the Appeal Committee shall determine the format of the hearing, but in such a way as to give a fair and balanced hearing and to allow proper representation of both the appellant and the expelling committee.
10.5.
The Section Committee may exclude the Member from the Club's premises until the meeting considering their expulsion or subsequent appeal has been held. For the avoidance of doubt the Member shall be entitled to attend these meetings.
10.6.
Anyone refused membership may have the right of hearing by the relevant Section Committee. Such appeal will be held in accordance with the principles set out in Section 10.3. If the refusal is upheld the appellant shall have a further right of appeal following the principle set out in section 10.4.
11.

EFFECT OF RESIGNATION OR EXPULSION
11.1. Any person ceasing to be a Member forfeits all right to and claim upon the Club, its property and its funds and they have no right to claim for return of any part of their subscription. [The Section or Management Committee may refund an appropriate part of a resigning Member's subscription if it considers it appropriate after taking into account all circumstances].
12.

SUBSCRIPTIONS
12.1.
The subscriptions for membership of the various sections of the Club shall be such as may be decided from time to time by the relevant Section Committee. Such subscriptions will comply with the general provisions as set out in the Bye-Laws. However the Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
12.2.
Members shall pay any joining fee and annual subscription fees as set out by the relevant Section Committee. A joining fee will normally be charged to new Members, but may be waived at the discretion of the relevant Section Committee.
12.3.
No Candidate who has been elected a Member shall be entitled to the privileges of membership until they have paid the joining fee (if any) and their first annual subscription (or part if appropriate).
12.4.
Any Member who has not paid their annual subscription within two calendar months of the due date shall normally be deemed to have terminated their membership of the Club.
12.5.
A joining fee will normally be required for any ex-member re-joining the Club.
13.

VISITORS
13.1.
Members may bring visitors to the Club and invite them to play, provided that no person whose application for membership has been declined or who has been expelled from the Club shall be introduced as a visitor. The Member introducing the visitor shall, before play is commenced, enter the visitors name and sign his or her own name in a book which shall be kept in the Club Premises.
13.2.
No visitor shall play on more than three days or such other number of occasions as may be specified in the Bye-Laws from time to time in any one season and on no occasion to the exclusion of a Member.
13.3.
Visitors fees shall be such as the relevant Section Committee shall decide from time to time, and shall be payable to any Member of the Section Committee or as they may direct.
13.4.
Matches in connection with Tournaments other than those organised by the Club may only be played on the Club courts with the prior permission of a Member of the relevant Section Committee.
14.

TEMPORARY MEMBERS
14.1. The relevant Section Committee shall be empowered to elect temporary Members of the Club on such terms and conditions and at such subscriptions as they shall in their absolute discretion think fit but no such Member shall be elected or re- elected otherwise than in accordance with the provisions herein before contained as to the election of Members. However no Member elected as a Temporary Member will have any voting rights.
15.

NOTICES
15.1.
No paper, note or placard written or printed shall be exhibited, put in the Premises or in any way brought to the notice of Members without the sanction of a member of the Management Committee. The Club Chair or Club Manager may at their discretion order the removal of any such notice that they consider detrimental to the Club's interests.
16.

PROPERTY OF MEMBERS
16.1.
Members leaving their clothing, equipment or other property upon the Club premises will do so entirely at their own risk in all things and the Club will not be responsible for any loss or damage sustained by their doing so.
17.

HOURS
17.1.
The Club shall be open as set out in the Bye-Laws.
18.

PERMITTED HOURS
18.1.
The permitted hours for the supply of intoxicating liquor shall be in accordance with the licence and as determined by the Bar Committee.
18.2. The Bar Committee may close the bar for any period, which they in their absolute discretion deem expedient or desirable.
19.

BAR COMMITTEE
19.1.
Not more than five Members of the Club shall be elected annually at a Management Meeting of the Club as a Bar Committee and the purchase and supply of all alcoholic refreshment shall be under their control.
20.

COMMISSION, PROPERTY AND FUNDS
20.1.
No one may at any time receive at the expense of the Club [or any Member] any commission, percentage or similar payment on or with reference to purchases of intoxicating liquor or any other goods or services by the Club.
20.2.
No one may directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor or any other goods or services by or on behalf of the Club to Members or guests apart from any benefit accruing to the Club as a whole and apart also from any benefit which a person derives indirectly by reason of the supply giving rise or contributing to a general gain from the carrying on of the Club.
20.3.
The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits are reinvested in the club.
20.4.
The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
20.5.
The Club may also in connection with the sports purposes of the Club:
(a) sell and supply food, drink and related sports clothing and equipment;
(b) employ members (though not for playing) and remunerate them for providing goods and services, on fair terms approved by the Management Committee without the person concerned being present;
(c) pay for reasonable hospitality for visiting teams and guests;
(d) indemnify the Management Committee and other Committees and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets)
(e) All The Committees will have due regard to the law on disability discrimination and child protection.
21.

SALE OF INTOXICATING LIQUOR TO NON-MEMBERS
21.1.
People, other than Members and their guests, that are permitted to enter the Club premises as part of a function or event organised or approved by the Club, may be admitted to the Club's registered premises, and subject to any conditions attached to the registration certificate for the Club Premises, intoxicating liquor may be sold to those persons by or on behalf of the Club for consumption on the premises and not elsewhere.
21.2.
No person other than a Club Member may be supplied with any alcoholic refreshment except at the invitation and expense of a Member and no person under eighteen years of age shall be supplied.
21.3.
All alcoholic refreshments and all other Bar purchases must be paid for by members at the time of ordering.
22.

GUESTS
22.1. Any Member may introduce guests to the Club, provided that no one whose application for membership has been declined or who has been expelled from the Club may be introduced as a guest.
22.2.
The Member introducing a guest must enter the name and address of the guest together with his own name in a book which must be kept on the Club's premises.
22.3.
No guest may purchase intoxicating liquor in the Club.
23.

VISITING CLUBS
23.1. Members of clubs visiting the Club shall be temporary Members of the Club for the day of their visit.
24.

ACCOUNTS
24.1.
The Treasurer for the time being of the Club shall keep all necessary books of account which shall be made available to any Member of the Club for inspection upon reasonable notice.
24.2.
The accounts of the Club shall be presented at the Annual General Meeting of the Club.
24.3.
Full accounts of the financial affairs of the Club shall be prepared each year. These accounts shall be duly audited by the auditors or independent person.
25.

TRUSTEES
25.1.
There shall not be fewer than two and no more than four Trustees of the Club. The Trustees shall be appointed by the Management Committee and the property of the Club (other than cash which shall be under the control of the Treasurer) shall be vested in them to be dealt with by them as the Management Committee shall from time to time direct by resolution (of which an entry in the Minute Records shall be conclusive evidence).
25.2.
The Trustees shall be indemnified against risk and expense out of the Club property. The Trustees shall hold office until death or resignation or until removed from office by a resolution of the Management Committee who may for any reason which may seem sufficient to a majority of them present and voting at any meeting to remove any trustee or Trustees from the office of Trustee. If by reason of any such death, resignation or removal it shall appear necessary to the Management Committee that a new Trustee or Trustees shall be appointed or if the Management Committee shall deem it expedient to appoint an additional Trustee or additional Trustees, the Management Committee shall by resolution nominate the person or persons to be appointed the new Trustee or Trustees.
25.3.
For the purpose of giving effect to such nomination the Chair is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act 1925 and the Chair shall by deed duly appoint the person or persons so nominated by the Management Committee as the new Trustee or Trustees of the Club and the provisions of the Trustee Act 1925 shall apply to any such appointment. Any statement of fact in any such deed of appointment in favour of a person dealing bona fide and for value with the Club or the Management Committee be conclusive evidence of the fact so stated.
26.

BYE-LAWS
26.1.
The Management Committee shall from time to time make, repeal and amend all such Bye-Laws and regulations (not consistent with these clauses) as they shall think expedient for regulating the conduct and affairs of the Club. All such Bye-Laws and regulations shall be binding upon the Members until repealed by the Management Committee or set aside by a resolution of a General Meeting of the Club.
26.2. A copy of the Constitution and current Bye-Laws shall be made available for Members' perusal at such generally accessible location as shall from time to time be indicated on at least one notice board in the Club Premises.
27.

BORROWING
27.1.
If at any time the Club in General Meeting shall pass a resolution authorising the Management Committee to borrow money, the Management Committee shall thereupon be empowered to borrow for the purposes of the Club such amount of money either at one time or from time to time and at such rate of interest and in such form and manner and upon such security as shall be specified in such resolution and thereupon the Trustees shall at the direction of the Management Committee make all such dispositions of the Club property or any part thereof and enter into such agreements in relation thereto as the Management Committee may deem proper for giving security for such loans and interest. All Members of the Club whether voting on such resolution or not and all persons becoming Members of the Club after the passing of such resolution shall be deemed to have assented to the same as if they had voted in favour of such resolution.
28.

DISSOLUTION
28.1.
In the unlikely event of the Club ever being dissolved, upon such dissolution any monetary proceeds from the sale of all and or any asset would go
(a) to another Club or Clubs, with similar sports purposes which is a registered charity and/or
(b) to another Club or Clubs with similar sports purposes which is a registered CASC.
29.

MODIFICATION OF THE CONSTITUTION
29.1. No alteration nor addition to the Constitution shall be made except by resolution carried by a majority of at least two-thirds of the Members present and voting at a General Meeting the Notice of which shall have contained particulars of the proposed alteration or addition. The Secretary shall as soon as possible and in any case within twenty-eight days of the making of any such alteration or addition to the Constitution, give written Notice of such alteration or addition to the Chief Officer of Police and to the clerk of the Local Authority of the district in which the Club is situated.

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Club Bye-Laws

FINCHLEY MANOR TENNIS, SQUASH AND HEALTH CLUB

BYE LAWS

First Adopted at Management Committee Meeting 9th March 1992
Revisions Adopted by the Management Committee 14th July 2005
Revisions Adopted by the Management Committee 14th September 2009
Minor alterations to cross references made by Ian Round
following Constitutional change
 22nd April 2010
Lyndhurst Gardens, Finchley,
London N3 1TD
Tel. 020-8346 1327 or 020-8346 9130
A.

GENERAL
A.1.

CLUB OFFICERS
A.1.1.
For the purposes of Clause 4 of the Constitution 'the Officers of the Club' shall be annually elected at the AGM and comprise the following Honorary Officers:
  • The Club Chairman
  • The Club Secretary
  • The Club Treasurer
  • The Secretary of the Bar Sub-Committee
and
The Secretary of each section of the club
Those existing at the time of adoption are:
  • The Secretary of the Tennis Sub-Committee
  • The Secretary of the Squash Sub-Committee
  • The Secretary of the Gym Sub-Committee
  • The Secretary of the Social Sub-Committee
However the intention of this clause is to allow all Members of the Club to have a spokesperson on the Management Committee therefore the above list may change from time to time as deemed appropriate by the Management Committee.
A.1.2.
To be eligible to be elected as a Club Officer, a candidate must be a full member and have attained voting status as defined in the Club Constitution and in these Byelaws or hold Honorary membership with voting rights.
A.1.3 In the event of the Honorary Secretary of any Sub-Committee being unable to attend any particular Management Committee meeting, a deputy, nominated for that purpose by that Sub-Committee, may (subject to the prior approval of the Club Chairman) attend a meeting of the Management Committee.
A.1.4.
A sub-committee shall have the option to nominate on an annual basis a permanent deputy or substitute for the Sub-Committee Secretary to attend Management Committee meetings, such nomination must be approved by the Club Chairman. The intention here is to allow representation but as far as possible to provide continuity from meeting to meeting.
A.1.5.
The Management Committee may invite any Club Member or other person to attend but not vote at the whole or any part of a Management Committee meeting.
A.1.6.
Anyone holding more than one Club office shall only be entitled to one vote at meetings of the Management Committee but at such meetings the Club Chairman shall be entitled to a casting vote.
A.1.7
The names of the Officers forming the current Management Committee shall be displayed in the Club Pavilion.
A.2.

CLUB SUB-COMMITTEES
A.2.1.
The day to day running of the various sections of the Club shall normally (subject to any decision to the contrary from the Management Committee) be in the care of the Sub-Committees whose Members (as set out below) shall be elected at the Annual General Meeting voting for whom shall be restricted to Members of that section.
Any member who is elected to a sub-committee and does not meet the voting criteria as set out in the Club Constitution, may attend subcommittee meetings but not vote until the criteria have been met. The reference to a “decision to the contrary” above is to allow the Management Committee to replace an elected sub-committee with one directly appointed by the MC or by Club employee/s. In general it is not intended to permanently replace the elected sub-committee system but to allow for exceptional circumstances, such as where election is not feasible at the AGM, block or significant resignation of an existing committee or where placing some or all of the day to day running in the hands of Club employee/s is deemed more suitable.
A.2.2.
The Secretary of each Sub-Committee shall furnish the Club Secretary with a copy of the Minutes of every meeting of such Sub-Committee as soon as practicable after such Sub-Committee meeting.
A.2.3.
Each Sub-Committee may invite any Club member or other person to attend but not vote at meetings of such Sub-Committee, other than allowed for in these Bye Laws
A.2.4.
Each Sub-Committee shall have power to fill any casual vacancy among such Sub-Committee Members which may arise and any Sub-Committee Member so appointed shall serve only until the next following Annual General Meeting but shall then be eligible for re-election.
A.2.5.
Nominations for Membership of the Sub-Committees shall be made to the Club Secretary at least seven days prior to the Annual General Meeting.
A.2.6
The names of the Members forming the current Club Sub-Committees shall be displayed in the Club Pavilion.
A.2.7
The Club Chairman shall be entitled to attend meetings of any subcommittee but not to vote at such meetings.
A.2.8
The Tennis Sub-Committee shall consist of the following Honorary positions:
The Secretary of the Sub-Committee
The Tennis Membership Secretary
The Fixtures Secretary
The Adult events co-ordinator
The Junior events co-ordinator
The Mens Team co-ordinator
The Ladies Team co-ordinator
Two Tennis Member’s Representatives
(one of the two Tennis Member’s Representatives shall whenever possible be specifically elected with a view to supervising the Annual Club Tournament)
A.2.9.
In addition to the above Members the Captains of each of the Mens' and Ladies' League Teams shall be elected at the Annual General Meeting, but shall be represented at Meetings of the Tennis Sub-Committee by the Fixtures Secretary or such other person as the other Members of the Tennis Sub-Committee may approve.
A.2.10.
In addition to the Members as referred to above, the Club Manager and the Club Tennis Professional shall be entitled to attend but not vote at meetings of the Tennis Sub-Committee. (This change of voting status is to reflect the Constitutional position that paid employees are not allowed to vote at meetings.)
A.2.11
A Junior Tennis Sub-Committee may be convened and if so shall consist of:
The Honorary Secretary of the Junior Tennis Sub-Committee and three other Members with power to co-opt (if practicable) up to two Junior Members
A.2.12.
The Junior Tennis Sub-Committee shall be responsible (in conjunction with the Club Tennis Professional) to the Tennis Sub-Committee for the day to day conduct and supervision of all Junior activities involving, the playing of Lawn Tennis within the Club grounds and also the encouragement and promotion of such activities as Short Tennis and Junior Ratings Tournaments whether on the Club premises or elsewhere.
A.2.13.
The Squash Sub-Committee shall consist of:
The Honorary Secretary of the Sub-Committee
The Honorary Squash Membership Secretary
The Captains of the Club's Teams
Not fewer than five and not more than nine other Squash Members (to include representatives for Lady Members and Racketball Members)
In the event of any tied vote the Secretary would have the casting vote.
In addition to the Members referred to above the Club Manager shall be entitled to attend but not vote at meetings of the Squash Sub-Committee.
A.2.14.
The Squash Sub-Committee shall be responsible to the Club Committee for the day to day organisation and supervision of all Squash and Racketball activities at the Club including court and equipment maintenance and also for providing suitable coaching facilities for Junior and Senior Squash Members.
A.2.15.
The Squash Sub-committee shall be responsible for membership recruitment, maintenance of membership records and the setting and collection of fees for membership, subject to the approval of the club Management committee.
A.2.16.
The Gym Sub-Committee shall consist of:
The Honorary Secretary of the Sub-Committee and three other Gym Members.
A.2.17.
The Gym Sub-Committee shall be responsible to the Management Committee for the proper training of Instructors and for the
safety and safe use of the equipment installed in the Club Gym.
A.2.18.
The Social Sub-Committee shall consist of:
The Honorary Secretary of the Sub-Committee and at least two other Members of the Club respectively representing the Tennis and the Squash sections of the Club.
A.2.19
The Bar Sub-Committee shall consist of:
The Secretary of the Bar Sub-Committee, The Club Manager and at least two other Members of the Club. . all of whom must be aged over 18 years.
The Bar Sub-Committee shall be responsible to the Management Committee for the proper running of the Bar, in particular compliance with the terms of the Licence and any other legal requirements.
A.3.

DRESS
A.3.1.
All Members playing tennis, squash rackets and racket ball are expected to wear suitable clothing. In the case of Tennis Members, this must be predominantly white or co-ordinated clothing which is designed for tennis wear rather than for beach wear or for such other sports such as cycling, boxing, athletics etc. provided always that coloured pullovers and track suits may be worn whilst warming up and during very inclement weather. Members may not appear in public without adequate clothing.
A.3.2.
Spiked and/or heeled shoes or shoes with deeply ribbed soles shall not be worn on the Tennis courts nor shall shoes which mark
the floor of the court be worn on the Squash Rackets courts. Shoes must be wiped clean of any grit before entering the Squash Rackets courts.
A.4.

SUBSCRIPTIONS
A.4.1.
The Entrance Fee to membership of each section of the Club shall be at such rate as may from time to time be determined by the
Management Committee after consideration of the recommendations made by the Sub-Committees.
Annual Subscriptions shall be determined by the Management Committee prior to the start of each section's season after consideration of the recommendations made by the relevant Sub-Committee.
Special Subscriptions for monthly and other short period Membership and for Social and other special types of Membership (including Group Membership) shall be determined by the Management Committee after consideration of any recommendation of the Club Manager or the relevant Sub-Committee.
A.5.

USE OF CLUB PREMISES
A.5.1.
The Management Committee shall be entitled to vary from time to time the hours during which the Club and the Bar shall be open within the time limits provided for in the Club Constitution. Members must vacate the premises promptly and leave the Clubhouse and Car Park in a quiet and orderly manner.
A.5.2.
The Management Committee, the Club Manager or their delegated representative shall have power to refuse admission to the
Club premises of any person (whether Member or guest) at any time for unseemly behaviour.
A.5.3.
The Bar Staff shall have power to refuse to serve alcoholic liquors to any person at their absolute discretion
A.5.4.
No intoxicating liquor may be brought onto the Club premises by Members or guests for consumption on the premises.
A.5.5.
The Management Committee shall have power to restrict admission to or close any part of the Club premises during normal hours of opening.
A.5.6.
The Club accepts no responsibility for possessions left on the premises.
A.5.7.
Members may not use the Club premises to store sports clothing or equipment without the express permission of the Club Manager. Any clothing or equipment left on the premises remaining unclaimed after 3 months may be disposed of at the discretion of the Club Manager.
A.5.8.
5.8Members are not allowed to tamper with or adjust any equipment provided for the benefit of Members such as gaming machines, television set, telephone, heating or ventilation equipment etc. Any faults must be reported to a member of the Bar Staff, a member of the Bar Committee or the Club Manager.
A.5.9.
No child or young person other than those who are Members will be admitted to the Club premises unless accompanied and supervised by an adult Member.
All children under 10 years of age must be under the direct control and supervision of a parent, guardian or duly authorised Member. They must not under any circumstances be allowed to wander freely and unaccompanied on any part of the Club premises or grounds nor to interfere with play taking place on any of the courts. No young person under the age of 14 years will be permitted to remain on the Club premises after 9.00pm under normal circumstances.
A.5.10.
The expectorating or depositing of Chewing or Bubble gum other than in a refuse bin is strictly prohibited.
A.6.

COMMENCEMENT OF SEASONS
A.6.1.
The Lawn Tennis Summer Season shall commence on the first day in April and end on the last day of September and the Winter Season shall be the remainder of the year.
A.6.2.
The Squash Rackets Yearly Season shall commence on the first day in October.
A.6.3. The Gym Yearly Season shall commence on the first day in April.
A.7.

MEMBERSHIP
A.7.1.
Persons may not be admitted to membership, or be admitted, as candidates for membership, to any of the privileges of membership without an interval of at least two days between their nomination for membership and their admission;
A.7.2.
Those becoming members without prior nomination or application may not be admitted to the privileges of membership without an interval of at least two days between their becoming members and their admission;
A.7.3.
All members must conduct themselves in such a way as not to be prejudicial to, or likely to prove injurious to the character, reputation or interest of the Club, its members, employees or officials. Additionally members are expected to conduct themselves in such a way as not to commit a criminal offence against the Club, its members, visitors, employees or officials.
A.7.4.
If, in the opinion of the Management Committee, the conduct of any member has been in contravention of A.7.3, the Management Committee may, prior to giving such member an opportunity of being heard in accordance with the disciplinary procedure detailed the Club Constitution, determine to suspend such member for such period as it may think fit.
A.7.5
A.7.5.
Examples of conduct which could lead to immediate suspension and if substantiated, permanent expulsion from the club, unless it can be accepted that there are mitigating circumstances; are.
a. Assault of another person on Club premises.
b. Gross negligence or wilful irresponsibility leading to the injury (or potential severe injury) of another person on Club premises.
c. Severe and sustained verbal abuse of a Club officer.
d. Misappropriation from Club premises of property belonging to the Club or one of its members, visitors, employees or officers.
e. Obtaining goods or money fraudulently from the Club, its members, visitors, employees or officers.
f. Gross negligence leading to damage or wilful damage to the property of the Club, or any of its members, visitors, employees or officers or any other property on Club premises.
g. Deliberate falsification of records with the intention of deception.
A.7.6.
Voting, in accordance with the Club’s previous Constitution Clause 7.5 has been deemed unsuitable by the Inland Revenue for a
CASC and was removed from the Constitution at the AGM 22nd April 2010.
A.7.7.
Full members entitled to vote at General and other Club meetings are defined as Adult Playing Members i.e. aged 18 or over, whose subscriptions and entry fee requirements have been met in full in accordance with Section Byelaws and have been members long enough to meet the requirements of clauses A.7.1 and A.7.2 of the Club’s Byelaws . As a point of clarification and to remove any doubt Social Members are not entitled to vote.
A.7.8.
The above definition can give arise to interpretation difficulties depending on when the relevant General or other Meeting is called.
Clause 12.4 of the Club’s Constitution States that “any Member who has not paid their annual subscription within two calendar months of the due date shall normally be deemed to have terminated their membership of the club”. This period of grace is to allow for illness or prolonged absence and does not extend to voting rights, Clause A7.9 refers.
A.7.9.
Any member who needs to renew their playing membership but has not yet had the opportunity to pay their renewal fee shall be
entitled to vote at Club meetings up to one calendar month after the due date.
B.

THE FOLLOWING BYE-LAWS PREFIXED “B” APPLY ONLY TO LAWN TENNIS
B.1.

Rules of Play
B.1.1.
The Rules of Play shall be those adopted by the Lawn Tennis Association
B.1.2.
Guidance for Tennis Members at time of General Play (viz, in respect of priorities for use of courts, otherwise than as specifically
provided for in paragraphs B.2 and B.12)
B.1.3.
No two Members may occupy a court to the exclusion of any 2 able to play. When other players are waiting to play the occupiers of any court shall complete one tie-break set and then vacate the court.
B.1.4.
As conditions for play are sometimes more favourable on some courts than others, Members, if requested, must vacate a court after the tie-break set being played in favour of a waiting four despite the fact that other courts may be vacant at that time.
B.1.5.
At times when a restricted number of courts are available and Members are waiting to play, the court must be vacated at the end of the tiebreak set being played.
B.1.6.
No Members may play on any court reserved for the time being by the Tennis Sub-Committee for matches, tournaments or other purposes.
B.1.7.
Juniors have priority on Courts 9 and 10 except when these courts are required for junior coaching. Juniors playing on any other courts must vacate on being requested to do so by Senior Members.
B.2.

Weekend Tennis
B.2.1.
On Saturday afternoons between 2.00pm and 4.00pm and Sunday afternoons between 2.00pm and 4.00pm All Members present are required to mix in and not play arranged sets, particularly outside matches. All Members are asked to ensure that new Members are welcomed and encouraged to enjoy their games at all times but particularly during these periods.
B.2.2.
The Tennis Sub-Committee often operates a court booking system on Saturday and Sunday mornings between 9.00am and 1.00p.m. and weekdays during daylight evenings between 6.00 pm and 10.00 p.m. Name tags are in the tea-room.
B.2.3.
Members are reminded that the tea room section is a non-smoking area.
B.3.

Floodlit Tennis
B.3.1.
Fees per ½ hour session for the use of the floodlit tennis courts shall be determined by the Tennis Sub-Committee prior to the start of the winter season.
B.3.2.
Bookings may not be made more than two weeks in advance.
Details of the current booking procedure will be posted in the Club Pavilion. Entries must be made using the relevant stamps endorsed in ink in the book provided and show the full name of at least one player.
Cancellations must be notified and entered at least 24 hours before commencement of the period booked for play; otherwise the person booking shall be liable for the fee.
B.3.3.
Close of Play must be not later than 10.00pm.
B.4.

Court Etiquette
B.4.1.
The throwing of rackets about the court is not only ill-mannered but also dangerous to other players and is not permitted.
B.4.2.
Violent hitting of the ball outside normal play can present a hazard to other players and is not permitted.
B.4.3.
Foul language is not permitted.
B.4.4.
Collecting tennis balls from behind adjoining courts when a point is in play is bad mannered and dangerous.
B.4.5.
Members should wait until a point has been completed before walking behind a court in play.
B.4.6.
Members are asked to refrain from making excessive noise in the area of a court in play.
B.4.7.
Spare equipment, towels etc. should be held or kept in a bag at the net post whilst the owner is playing on court.
B.4.8.
Members are required not to use Mobile phones and either to turn them off or to set them for silent use when on the Tennis Courts. The intention here is to prevent nuisance or disturbance to other players.
B.4.9.
Members are asked not to chew gum on court.
B.4.10.
No shoes liable to mark the court, running shorts or other clothing deemed by the Tennis Committee to be inappropriate may be
worn on court.
B.4.11.
Members should ensure that the soles of their shoes are free from mud or grit before entering all Courts.
B.5.

Matches
B.5.1.
The Match fee per Member for each match, home or away, shall be determined by the Tennis Sub-Committee prior to the start of each season.
B.5.2.
The number of weekend home matches (exclusive of County Cup and National Competitions) shall be determined by the Tennis Sub-Committee prior to the start of each season.
C.

THE FOLLOWING BYE-LAWS PREFIXED “C” APPLY ONLY TO SQUASH RACKETS AND RACKETBALL
C.1.
The Rules of Play shall be those adopted by England Squash [formerly the Squash Association] and the Racketball Association
respectively.
C.2.
Regulations regarding court bookings and usage shall be determined by resolution of the Squash Sub-Committee from time to
time.
C.3.
Fees for court bookings will be reviewed annually.
C.4.
The Squash sub-committee shall decide the format of competitive team squash at the club. The number of teams permitted to represent the club will be reviewed annually in the light of the number of team players available and the playing requirements of squash members generally.
Team captains will be responsible for all matters of team organisation.
C.5.
Players selected to play for squash teams would normally be full squash members. Approval from the Squash Sub-committee is required where non-full members are asked to play on behalf of the club.
C.6.
The Match Fee per Member for each match, home or away, shall be determined by the respective Team Captains.
C.7.
The Squash Sub-Committee shall be responsible for the administration and supervision of all internal squash and racketball
competitions such as Ladder Leagues, annual tournament and any other event which takes place on the club's squash courts. Responsibility for running such events can be delegated to non-members of the Squash Sub-Committee where appropriate.
C.8.
The Squash Sub-committee shall take responsibility for the maintenance of the squash courts and through a programme of regular
inspection ensure that the standard of court provision remains at a satisfactory level.
C.9. The Courts will normally be closed at 10.30 pm.
D

THE FOLLOWING BYE-LAWS PREFIXED “D” APPLY ONLY TO THE GYM
D.1.
No person shall use the equipment in the Gym except under the immediate supervision of a qualified Instructor unless such person is a Member of the Gym Section and has received adequate training and has satisfied a Member of the Gym Sub-Committee of their fitness to operate such equipment.
D.2.
Appropriate clothing must be worn to ensure personal safety and to maximise the benefit from the use of the equipment. In particular, well fitting footwear with good grip soles must be worn.
D.3.
No smoking is permitted in the Gym and no alcoholic refreshment may be taken into the Gym.
D.4.
No one other than fully paid-up Members of the Gym Section and no one under the age of 18 years are permitted in the Gym unless expressly authorised by a Member of the Gym Sub-Committee.
D.5.
No music shall be played in the Gym so loudly as to be a nuisance to other users of the Gym or to other Members of the Club.

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Website Terms

Web Login T&C

Definitions

For the purposes of the documents that comprise the ‘Legal Pages’, being:

  • Website Privacy Statement
  • Website Membership & Login
  • Terms Governing The Access & Use Of This Website
  • Newsletters & RSS Subscriptions

The following definitions will apply:

The ‘Website’, ‘System’, ‘Program’, ‘Site’, ‘Forum’, ‘Screen’, ‘Page’, ‘Article’ and ‘Record’ shall refer to the website located at http://www.finchleymanor.com and any or all of the information stored, computed, delivered or viewed at this location but will not include pages delivered via this location, being the property of another website (such as embedded content or content delivered or derived from external hosts or providers).

‘Finchley Manor’, ‘The Website Owner’, ‘Owner’, ‘Association’ ‘We’, ‘Us’, ‘Our’ and ‘Club’, will all refer to Finchley Manor Tennis, Squash & Health Club.

The ‘User’, ‘Registered User’, ‘Client’, ‘Visitor’, ‘Client’, ‘Member’, ‘Guest’, and ‘Person’ shall all refer to the person or entity visiting, viewing, receiving, recording or otherwise accessing any part of the website in any device capable of reading it.

Website Membership & Login

Membership at this website is provided as an 'extended service' to members of the Club. 

All site members and guests are responsible for knowing the information contained in the following Code of Conduct.

We reserves the right, but do not assume the responsibility, to restrict communication which we deem in our discretion to be harmful to individual guests, damaging to the communities which make up our site, or in violation of our or any third-party rights.

Prohibited profile content, private messaging, message board posting, and e-mailing behaviours include (but are not limited to):

  • profanity, vulgarity, or explicit content For example:
    • "masking" by using alternative characters/spellings and spaces to get around profanity filters, leet-speak, and combinations of words that produce an offensive result (e.g. Mr. F. Athead)
    • "filter testing"
    • discussion of or in-character enactments of "cybering" or sexually explicit material
    • discussion of or in-character enactments of graphic violence
  • hate speech (e.g. racial, ethnic, sexist, homophobic, political and religious slurs)
  • promotion of or engaging in certain illegal activities, For example: drugs, drug paraphernalia, rape or solicitation of a minor, computer hacking, and copyright violation
  • harassmentof another specific person (e.g. persistent flaming or continued personal attacks on message boards or "in-character harassment" without prior out-of-character permission.)
  • trolling or baitingby putting to the screen inflammatory statements designed to elicit a negative response from the community.
  • spamming through repeated posts or off-topic contentby word or intent to message boards or lists (e.g. scrolling, flooding, polling, or bya boards post more than once in 48 hours).
  • advertising or promoting a business or commercial site without our permission.
  • impersonation of another person, site staff or member by either screen name or self-representation (e.g. faking a screen name by using similar-looking characters, "spoofing" speech in a chat room, or claiming to hold an official title or position relating to the site or club).
  • reregistering a banned username, a variation of a banned name, or declarations under a new screen name that you are "really" the banned name or attempts to resubscribe under another address after being put on REVIEW by the moderator.
  • off-topic posts or thread hijacking.

These disruptive behaviours are grounds for removal; Our site administrators are the final judges of whether a member's behaviour qualifies as inappropriate or a disruption.

  • No useless posts.This includes: Thread bumping, useless one liners, Flamewars, Trolling and Spamming.
  • Only one account per user
  • Check that your question has not been answered anywhere else on the site. Use the search feature (both on site content and in discussion forums).
  • Post your comment/question to the most appropriate place. Any posts deemed to be in the wrong forum will be moved. Do not cross-post the same question to multiple places.
  • Ask Questions The Smart Way.
  • Thank those who help you. Acknowledgement of a helpful suggestion not only placates those who helped you, it may also help others with a similar problem. All those who have been helped on this forum are invited to help other users by responding to their questions when they know the answer.

In other words, behave yourself. Treat other members just as you would treat them in person—politely and with due respect.

Disciplinary Procedures

If a member of our website has demonstrated he or she cannot behave, the member will have his/her profile banned and will lose his or her username.

These procedures are only meant to be rough guidelines, as each profile, message board, and content situation is different and may require other measures to ensure the community orientation and spirit of the site.

You Can Make this website a Better Place

Our administrators and moderators can't be everywhere at once. Therefore, if you witness actions in message boards, or other areas of this site that you believe harms a guest, damages us, or violates our or some third-party's rights, please make a note of the time/place where the event occurred and contact a site administrator. If they aren't handy, please see our contact page.

 

Privacy

Website Privacy Statement

If you choose to give us personal information, such as your name, contact details and date of birth (for example to process an application or provide you with a subscription to a service) then this will be held and processed by us in accordance with the provisions of the Data Protection Act 1998. We may also need to transfer your personal information to other organisations (such as Sports England for processing of applications) – who will process the data strictly on our behalf.

Use of Your Personal Information

We may use your personal information for the following purposes:

  • to perform the services you have requested (such as providing you with the benefits of membership or providing you with information you have asked for) which may involve contacting you by post or e-mail.
  • to make parts of the website easier for you to use by not making you enter your personal information more than once.
  • the reasonable purposes of the Association, acting always within the provisions of the Data Protection Act 1998.
  • to market to you our and third party products and services and other purposes as you may have consented to in submitting your personal data.

We may also use your information for detection of fraud and market research purposes.

Cookies

Information may be sent to your computer in the form of an Internet "cookie" to allow our servers to monitor your requirements.

The cookie is stored on your computer. Our servers may request that your computer return a cookie to them. These return cookies do not contain any information supplied by you or any personally identifiable information about you.

Such measures are necessary to allow us to measure the usability of our systems, which will help us to ensure that we understand the requirements of our users. Your browser software should however enable you to block cookies if you wish to.

Consent

By submitting your personal information to us, you signify your consent to our using the information provided in the manner described above. If we amend our privacy policy, it will be published on this web site. If at any time you wish to update the information which we hold about you, or if you wish to stop receiving information from us, please contact us.

 

Web T&C

Access & Use Of This Website

The use of our website and all domain names that resolve there is governed by the General Site Terms and Conditions and other relevant sections set out below.

Please read them carefully as by using our web site you indicate your acceptance of them.

General Site Terms and Conditions

Copyright

Copyright in the information, texts, graphics and material contained herein is owned by us, unless otherwise stated.

The design, arrangement, code and other layout and production elements are created for us by NRG IT Solutions and copyright remains with them for such functional elements, unless otherwise stated.

All trade marks, service marks, company names or logos are the property of their respective holders and no permission is given by us in respect of the use of any such trade marks, service marks, company names or logos and such use may constitute an infringement of the holders' rights.

Portions of this website may contain proprietary and / or confidential information including trademarks, service marks and patents that may be protected by intellectual property laws and / or treaties. We permit the copying of portions of our site for the purposes of offline, personal, non-commercial use. Beyond this, you must obtain our permission if you intend to use our data in any way not expressly permitted by this agreement.

You are not allowed to sell, reproduce, or otherwise distribute or disseminate data of any kind originating at, or delivered through, our website without our written permission.

Third-party trademarks, service marks, logos, link texts, images and icons are the property of their respective owners. Any further rights not specifically granted herein are reserved.

Service Provision

We are constantly updating our services to provide the best possible user experience. We may, at our sole discretion, at any given time and without prior notice, add, modify, improve or discontinue any of the information or services provided at our website.

Links to other sites

Our website includes many references to external websites providing extended content, promotions, advertising and other such information. These references are either inline (textual) or via hyperlinks that may be textually or graphically delivered. We are not responsible for content delivered or sourced outside our website. We do not endorse and are not responsible for content, advertising, opinions, editorial, products or services delivered at, or available through, such resources or websites.

Use of Cookies

Cookies are small text files placed on your computer when you browse a website. In common with many other websites, we use cookies in a general way to help us to understand how to make our website more effective.

We do not use data from which you can be individually identified.

Most browsers are set to automatically accept cookies. If you are using one of the mainstream web browser applications you will be able to configure your browser to restrict or block cookies, or you may wish to delete them. For more information about how to find and accept/reject cookies please consult your browsers help system or manual.

Submitted Content

When you submit content that is intended for publication on our website you simultaneously grant us an irrevocable, worldwide, royalty free license to publish, display, modify, distribute and syndicate such content worldwide. You also confirm and warrant that you have the required authority to grant the above license to us.

Privacy policy

We treat all the information provided by you with the utmost care and security. Any details you give will remain confidential and will only be disclosed where disclosure is made at your request, with your consent or where we are legally obliged to do so.

The information collected by us will be used only for the purposes stated by us and agreed by you. Where we use your personal details to send you information about other products and services we will give you the opportunity to tell us that you do not want them to be used.

Data Protection

We comply with our obligations under the Data Protection Act 1998 relating to the holding of personal data. Where we hold data about you we will only use this for the purposes you have agreed to. You have the right to request a copy of the personal data we hold on you in return for the payment of a small administration fee and to require us to correct any inaccuracies found in such.

Security

We make use of several multimedia items, which require you to have the appropriate plug-ins installed in your browser. If you do not have a particular plug-in already, you may download it from the originators site when prompted to do so by your browser software. Please note that any third-party software is downloaded at your own risk.

We do not warrant the suitability of any such software which is downloaded and accept no liability for any problems with your computer that may arise as a result. If you are in any doubt as to the suitability of software to be downloaded for your computer, it is recommended that you obtain specialist advice before downloading.

Limitations

You understand and agree that we and any of our subsidiaries, agents or affiliates shall in no event be liable for any direct, indirect, incidental, consequential, or exemplary loss or damage. This shall include, but not be limited to, losses arising from business interruption, loss of profits, effects on business reputation or goodwill, loss of information or other intangible loss arising out of the use of or the inability to use our service.

The above limitation shall apply whether or not we have been advised of or should have been aware of the possibility of such damages. Where the exclusion or limitation of liability is restricted our liability is limited to the greatest extent permitted by law.

Disclaimer

Use of our website is entirely at your own risk. Services, data and functions are provided subject to availability and for use “As Is”.

We make no express or implied warranties, endorsements or representations whatsoever as to the operation of our website, the information provided, content delivered or any products, services or external entity referenced.

Entire Agreement

The above Terms constitute the entire general agreement between you and us.

You may be subject to additional Terms and Conditions when using particular functionality of our website. You will be notified in any such event and any Terms agreed to at that time will include and incorporate these Terms of Use.

Variations

We reserve the right to change these Terms of Use in any way at any time and without notice at our sole discretion. Changes to these Terms of Use become effective on the date they are posted to our website and your continued use of our website after any changes to our Terms of Use will signify your agreement to be bound by them. We recommend that you visit this page regularly to keep yourself informed of our Terms of Use.

 

Newsletter & RSS

Email, Newsletters & RSS Subscriptions

We are committed to providing excellent service in all of our communications.  We created this page to explain to you the terms and conditions applicable when you subscribe to information feeds (including RSS and Newsletter) from our website.

The Product

We offer FREE subscriptions to our content which currently includes certain RSS feeds, Team, Club, Association and Sectional Newsletters & email bulletins and (from time to time) other syndicated information.

You may print or download the articles and information for your personal, non-commercial use, provided you do not remove or alter any copyright, trademark, or any other proprietary notices. All other rights are reserved.

Subscription and Cancellation Policy

You have the option to subscribe to any or all of our available publications or feeds, at any time and without limit. We give you this option so you have an opportunity to fully evaluate the information at your leisure. You may cancel your subscription at any time.

Fees, Charges, Payment

There is no charge for any information subscription service offered on this web site. You will never be asked to pay for using our information subscription services.

Cancellation

You can cancel your subscription at any time for any reason. After your subscription is cancelled no further information will be sent.

Changes to these Terms and Conditions

These Terms and Conditions are subject to change without notice. Any such changes will be posted online on this page. If you do not agree with the new terms and conditions your only option is to cancel your subscription according to the terms set forth above.

Personal subscriptions

Your subscription is for your personal use and must be to your own personal email address. We will automatically blacklist invalid addresses with all appropriate agencies and will, at our discretion, pass your details to the Police and other relevant Cyber Crime agencies if you use someone else’s email address without their permission.

Further questions

If you have any questions about the Terms and Conditions of your subscription please contact us before you commit to the subscription.

 

Complaints or Queries

For further information about us or if you wish to discuss any aspect of the service you have received from us, please contact our Club Manager at:

Finchley Manor Tennis Squash & Health Club
Lyndhurst Gardens
Finchley
London
N3 1TD

You can contact us by email or telephone using the details on our Contact Us page.